Senior Purchasing and Supply Chain Analytics Manager

Education

Bachelor's Degree; preferably in a Healthcare-related discipline. In lieu of an advanced degree, eight years of experience at a Management level in a Healthcare Purchasing field will be accepted.

Experience

A minimum of four years' experience in a Material Management/Purchasing environment to include at least two years of supervisory experience; and three years' experience with Workday or Lawson ERP systems. Healthcare experience strongly preferred. A Certified Materials & Resource Professional (CMRP), Certified Purchasing Professional (CPP), Certified Professional Purchasing Manager (CPPM) or other Certification is preferred, but not required. Extensive knowledge of the contracting and contract management process, to include contract activations with our current Group Purchasing Organization (GPO).

Skills

• Knowledge of healthcare purchasing processes, inventory control oversight procedures, purchasing business administration, healthcare procurement law
• Skilled in ERP system master data maintenance and data governance
• Skilled in oral communication
• Skilled in using negotiation techniques related to contracts for supplies & services
• Skilled in data analysis and interpretation of data to achieve desired financial results
• Ability to manage and coordinate the work of others
• Ability to develop and manage RFI/RFP documents and evaluations for goods and services
• Ability to review contracts and other documents and assist in completing GPO authorization agreements for products and services
• Ability to analyze & optimize applicable tiers with our various GPOs in an effort to achieve maximum cost savings
• Ability to interface effectively Value Analysis Manager and various VAT's

Licensures, Certifications

• None

Physical Requirements

• Ability to pay close attention to detail

Working Conditions

• Normal office environment; may have exposure to noise and dust

Principal Duties and Responsibilities:

• Manages human resources within established productivity guidelines and the personnel budget. Facilitates training and development efforts. Maintains employee competencies. Monitors and reviews work performance of the staff. Interviews and selects personnel. 6 Direct Reports (3 Buyers, 1 Contract Administrator, 2 MMIS Analysts)
• Develops and manages Key Performance Indicators (KPI) to drive efficiency and continuous improvement in the Purchasing Department. Utilizes Lean Management System (LMS) to perform root-cause problem solving of departmental issues.
• Coordinates and manages contract pricing in the Workday ERP System to ensure data is accurate, current, and properly loaded. Responsible for ensuring Item Master pricing matches GPO contract pricing, utilizing a Contract Price Audit approach or external tools such as GHX's Contract Center.
• Provides monthly purchasing reports to include, but not be limited to, the RNI Report, INR Report, Unreleased Receivers Report, Open PO by Buyer Report, Price Exception Reports from our Prime Distributor, Cost messages, Future Price Notification Reports in addition to P.O. messages.
• Organizes the daily workflow to ensure orders are placed in a timely manner, to include the tracking of departmental EDI orders (EDI 850), Order Conformations (EDI 855) and non-EDI purchase orders, Ensures order confirmations from vendor, price verification, EDI performance, as well as return and departmental credits are completed in a timely manner.
• Rectifies invoice discrepancies with Accounts Payable soon after they occur in an effort to minimize exceptions and variances month-after-month.
• Reviews purchase requisitions for the appropriate cost center, sub-account, vendor, costs and proper approvals before issuing purchase order.
• Monitors product costs, product availability, newly added items and technology as well as vendor performance. Works with the Value Analysis Coordinator to ensure that any new, substitute or alternate products are input to the Item Master and available for procurement.
• Develops, tracks, and evaluates RFI/RFP documents and submissions for the acquisition of goods and services including capital acquisitions.
• Conducts negotiations and bidding processes for supplies and equipment in an effort to achieve the best possible pricing and delivery terms. Conducts necessary analysis to determine product savings opportunities and shifts in business direction. Acts as a liaison with vendors and customers to ensure quality service.
• Develops a series of Purchasing KPI's and Materials Management performance measurements in an effort to maintain daily dashboards which monitor efficiency and effectiveness of purchasing operations. Maintains these indicators and their displays them on Departmental whiteboards via a daily, or other, periodic basis.
• Develops Supply Chain Dashboards in the ERP system. Provides data and reporting to end-users for supply spend management analysis. Utilized ERP data and reporting to monitor organizational compliance with GBMC procurement policies.
• Interfaces effectively with the Value Analysis Coordinator and the various VATs to coordinate sample products, assist in ROI and cost-benefit analyses for products and services, implement acceptable products, identify and coordinate the removal of recalled products and other services as necessary.
• Supervises the Contracts Administrator and assists with resolving discrepancies in the Item Master revolving around Item Descriptions, Units of Measure (UOM) and Unit Pricing. Follows up on all GHX Price Discrepancies. Interfaces with our Prime Distributor on any daily issues revolving around backorders (B/O), short-shipments, over-shipments, Alternate Products, Substitute Products and Quarterly Business Reviews as required by our GPO agreements. Ability to identify and lock in agreements for non-contracted products.
• Supervises the Buyers and is available to address and resolve any of their daily MMIS or Purchasing issues, Sets expectations and conducts training on Purchasing concepts & tools in an effort to make sure all staff are at the appropriate level of expectations based on their individual skill sets.
• Supervises Materials Management Information System Analysts to ensure ERP data integrity is maintained. Coordinates and monitors all add/change/deletes to ERP Item Master, Contract Master, and Inventory Locations. Manages MMIS workflows to include EDI and Punchout integrations.

All roles must demonstrate GBMC Values:

Respect

I will treat everyone with courtesy. I will foster a healing environment.

• Treats others with fairness, kindness, and respect for personal dignity and privacy

• Listens and responds appropriately to others' needs, feelings, and capabilities

Excellence

I will strive for superior performance in every aspect of my work. I will recognize and celebrate the accomplishments of others.

• Meets and/or exceeds customer expectations

• Actively pursues learning and self-development

• Pays attention to detail; follows through

Accountability

I will be professional in the way I act, look and speak. I will take ownership to solve problems.

• Sets a positive, professional example for others

• Takes ownership of problems and does what is needed to solve them

• Appropriately plans and utilizes required resources for various job duties

• Reports to work regularly and on time

Teamwork

I will be engaged and collaborative. I will keep people informed.

• Works cooperatively and collaboratively with others for the success of the team

• Addresses and resolves conflict in a positive way

• Seeks out the ideas of others to reach the best solutions

• Acknowledges and celebrates the contribution of others

Ethical Behavior

I will always act with honesty and integrity. I will protect the patient.

• Demonstrates honesty, integrity and good judgment

• Respects the cultural, psychosocial, and spiritual needs of patients/families/coworkers

Results

I will set goals and measure outcomes that support organizational goals. I will give and accept help to achieve goals.

• Embraces change and improvement in the work environment

• Continuously seeks to improve the quality of products/services

• Displays flexibility in dealing with new situations or obstacles

• Achieves results on time by focusing on priorities and manages time efficiently

Pay Range

Final salary offer will be based on the candidate's qualifications, education, experience and alignment with our organizational needs.

COVID-19 Vaccination

All applicants must be fully vaccinated against Covid-19 or obtain a GBMC approved medical or religious exemption prior to starting employment at GBMC Healthcare, to include Gilchrist and GBMC Health Partners.

Equal Employment Opportunity

GBMC HealthCare and its affiliates are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.