CLERK 3 - 02252025-65822

Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, BLEDSOE COUNTY CORRECTIONAL COMPLEX, BLEDSOE COUNTY

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

A pre-employment drug screen is required for this position, and a Motor Vehicle Records screening will be conducted prior to employment.

Qualifications

Education and Experience: Education equivalent to graduation from a standard high school and experience equivalent to two years of increasingly responsible full-time clerical work.

Substitution of Experience for Education: Qualifying full-time clerical experience may be substituted for the required education on a year-for-year basis.

Necessary Special Qualifications: Applicants for this class within the Department of Human Services will be required to:

1. Complete a criminal history disclosure form in a manner approved by the appointing authority.
2. Agree to release all records involving their criminal history to the appointing authority.
3. Supply a fingerprint sample prescribed by the TBI based criminal history records clerk.

Overview

Under general supervision, is responsible for general clerical work of considerable difficulty; and performs related work as required. This is the highest class in the Clerk sub-series. An employee in this class is responsible for advanced general clerical work and minor supervisory work. Work problems which involve critical deviations from standard policies and procedures are reviewed with a supervisor. This class differs from Clerk 2 in that an incumbent of the latter performs general clerical work of average difficulty. This class differs from Office Supervisor 1 in that an incumbent of the latter has greater supervisory responsibilities.

Responsibilities

1. Conducts office functions including but not limited to taking messages, answering telephones, inputting time sheets, filing, review and distribute mail, maintaining contracts, creating documents or forms, ordering supplies, and other related functions.
2. Maintains, compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data for accuracy and completeness.
3. Documents and records accurate information by entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic format.
4. Explains departmental policies and procedures, interprets rules and regulations to internal and external customers to ensure consistency of information.
5. Breaks down information or data received or obtained from verbal, written, or electronic communication into separate parts to evaluate results to choose the best solution and to solve problems.
6. Communicates with the public, government, and other external sources to represent the organization and provide excellent customer service. This information can be exchanged in person, in writing, by telephone or e-mail.
7. Provides support by scheduling appointments, meetings, events, programs, activities, and travel arrangements for the unit or division.
8. Develops specific goals by planning, prioritizing, and organizing work to meet performance standards in a timely manner.

Competencies (KSA's)

Knowledges:

1. Administration and Management
2. Clerical
3. Customer and Personal Service

Skills:

1. Active Learning and Listening
2. Complex Problem Solving
3. Critical Thinking
4. Judgment and Decision Making
5. Time Management

Abilities:

1. Auditory Attention
2. Deductive Reasoning
3. Inductive Reasoning
4. Problem Sensitivity
5. Written Comprehension

Tools & Equipment

1. Calculator
2. Computer
3. Printer/Scanner
4. Telephone
5. Copier/Fax Machine