New 
Payroll Specialist
 Lucile Salter Packard Children's Hospital at Stanford | |
 United States, California, Palo Alto | |
| 725 Welch Road (Show on map) | |
 Feb 24, 2025 | |
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Job Description
JOB SUMMARY This paragraph summarizes the general nature, level and purpose of the job. Under limited supervision, the Payroll Specialist is responsible for training and leading Payroll Administrators on various payroll processes, including providing assistance in inquiries, policies and calculations and as an escalation resource for processing. Processes include ensuring controls are in place for processing, auditing data processed by the Payroll Administrators, identifying errors and root causes. The Payroll Specialist is able to provide full coverage for the Payroll Administrators during absences. ESSENTIAL FUNCTIONS The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned. Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings. Must perform all duties and responsibilities in accordance with the hospital's policies and procedures, including its Service Standards and its Code of Conduct. * Leads processing of biweekly payroll by managing workflow to ensure payroll transactions are processed timely and accurately. * Performs all Payroll Administrator responsibilities in order to provide coverage on all desks during absences. * Provides customer service to employees: by responding to employee service requests in the area of pay, benefits and taxes as they relate to their pay, how to enter time or time off, where to locate forms and information on the company's intranet, where to send completed forms, who to contact for benefit questions and how to obtain IRS instructions on withholding issues. * Coordinates daily work activities. * Audits off cycle checks prior to processing. * Responds to internal and external questions and escalations. * Provides training and guidance as needed to Payroll Administrators. * Documents end-to-end processes. * Creates process to balance all incoming files, balance to Payroll Summary. * Assists Accounting team with research to enable balancing and posting to GL. * Processes special adjustments, including prior quarter entries and coordinate processing. * Applies for tax IDs for new jurisdictions and maintain tax information using ADP Smart Compliance. * Creates reports as requested by manager or business partners to support audits. * Responds to all audits requests, internal and external. * Researches tax errors. * Balances quarterly returns. * Creates reports as requested by manager or business partners to support audits. * Coordinates audits, internal and external. MINIMUM QUALIFICATIONS Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.
These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education or licensure/certification. * Ability to maintain confidentiality with sensitive information. * Ability to plan, organize, prioritize, multi-task and meet deadlines. * Ability to work effectively with individuals at all levels of the organization. * Knowledge of intermediate mathematics. * Knowledge of computer applications related to payroll processing. * Knowledge of federal and state tax withholding rules and procedures. * Knowledge of Payroll terminology and methods. * Knowledge of federal and state tax withholding rules and procedures. * Knowledge of Payroll terminology and methods. PHYSICAL REQUIREMENTS The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. Additional Information Pay Range Compensation is based on the level and requirements of the role. Salary within our ranges may also be determined by your education, experience, knowledge, skills, location, and abilities, as required by the role, as well as internal equity and alignment with market data. Typically, new team members join at the minimum to mid salary range. Minimum to Midpoint Range (Hourly): $45.64 to $51.78 Stanford Medicine Children's Health (SMCH) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SMCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance. | |