Chief Administrative Manager

#CA-SS

The Chief Administrative Manager (CAO) for the Community Physician Group (CPG) provides strategic, administrative, and financial leadership to support the mission and goals of the department. Reporting to the UCDMG Director of Operations, and Medical Director of CPG, the incumbent oversees day-to-day physician operations across 9 Regions of care and 13 clinical physician sites where CPG physicians practice, ensuring alignment with the directives of the Medical Director, Chief Medical Officer, Ambulatory Clinical Care Services and in partnership with the Associate Chief Operating Officer of Ambulatory Care. Key responsibilities include fiscal management, business development, strategic vision, patient access optimization, human resources, physician contract negotiation, and coordination of student and resident assignments. The Administrative Manager plays a pivotal role in strategic planning initiatives, fostering collaboration with internal and external stakeholders, and representing the department on various Health System and School of Medicine committees. This position requires a strong capacity for managing complex healthcare operations and administrative responsibilities while promoting excellence in service delivery and organizational performance.

Apply By Date March 3, 2025 at 11:59PM; Interviews and recruiting process may occur at any time.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's Degree or equivalent education and experience.
• Minimum of 5 years' experience in positions of increasing responsibility or complexity in healthcare administrations, financial or data analysis, and strategic operations.
• 5+ years of experience leading multidisciplinary teams.
• Demonstrated ability to effectively lead and supervise teams and manage and prioritize activities and projects for staff.
• Advanced analytical skills and expertise in documentation and reporting. Ability to identify and design meaningful and actionable metrics - both qualitative and quantitative. Design and run queries, collect, and analyze financial and performance data. Ability to produce sophisticated and relevant reports and analysis for leadership use.
• Demonstrated ability to ensure accurate and complete data through validation with ability to interpret data effectively and accurately through identification of trends, opportunities, and issues. Advanced skills in identification of trends, opportunities, and issues with the ability to provide meaningful and root cause analysis to key stakeholders.
• Advanced interpersonal skills, with the ability to collaborate productively with leadership, managers, clinicians, customers, staff, and vendors to promote optimal functionality and integration of information to achieve system and strategic objectives and goals.
• Effective listening skills to understand issues, diverse perspectives, and objectives. Identifies and sensitive situation and works to overcome barriers and be persuasive.
• Strong written and verbal communications skills, with the ability to convey complex concepts, information, and instructions in a clear, concise, and specific manner to subordinate staff, management, and all end users of data operations.
• Customer-service orientation as evidenced by project work with considerable experience working in direct and indirect management roles.
• Excellent time management skills and the ability to deliver high quality results within aggressive timelines
• Highly developed conceptual and analytical thinking and problem-solving skills.

Preferred Qualifications

• Advanced degree preferred Master's in Business or Healthcare Administration or other advanced degree in a related area
• Familiarity with visualization/analytics tools (Business Objects, Tableau, SAS); ability to translate data into actionable information via graphical representations.

Key Responsibilities

• 30% - Financial and Business Planning
• 10% - Human Resources
• 20% - Staff Management
• 30% - Strategic Responsibilities
• 10% - Space and Resource Managment

Department Overview

UC Davis Medical Group, under the leadership of the Executive Director, represents all organized medical group practices of UC Davis Health's primary and specialty care faculty and staff physicians. It collaborates with leadership in the School of Medicine and medical center to set and achieve joint strategic goals across UC Davis Health.
The medical group supports faculty and staff physician practices within the Sacramento Valley as well as across Northern and Central California to bring best clinical practices and establish new services at rural hospitals and clinics. The medical group operational team leads and executes strategic planning, business development and operational structures necessary to build, expand and operate the physician practice in alignment with the university's strategic goals.

POSITION INFORMATION

• Salary or Pay Range: $$8,925.00 - $18,675.00
• Salary Frequency: Monthly
• Salary Grade: Grade 26
• UC Job Title: PHYSCN NETWORK DEV MGR 1
• UC Job Code: 005784
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 8am-5pm
• Location: North Addition Office Building (HSP002)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks