Director of Procurement

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Provides leadership & management including vision & oversight for Procurement Services, including University P-Card Services, and Supplier Management areas consistent with best practices and goals & objectives of the Office of the Controller, Division of Finance and FIU. Responsible for planning, managing & supporting all procurement activities including strategic sourcing, compliance, contract negotiation, review & management, competitive solicitations (i.e. Invitations to bid, Request for Proposal, Invitation to Negotiate) sole source review & approval, savings reporting, processing requisitions and campus outreach. Responsible for development & maintenance of internal procedures, FIU procurement policy, directives, rules, and regulations. Leads all aspects of the Procurement Services functions, implements strategic plans for the area/function, and actively manages the operations of the areas/functions. Acquires resources for procurement activities, identifies & leads process improvements, and develops & delivers training. Leads all procurement efforts to efficiently & effectively enable university departments to maximize the value received from suppliers to meet FIU objectives and builds strategic relationships with campus partners along with procurement consortiums/professional organizations.

• Leads, plans, evaluates, develops, implements, oversees and manages all activities for Procurement, University P-Card and Supplier Management Services functions. Serves as the main point of contact for all procurement matters, including interpretation of policies and procedures, Federal and State and card services requirements and guidelines. Represents Procurement Services department in vendor disputes and protest hearings.
• Reviews, evaluates, coordinates and recommends to the University Controller policy and procedures affecting the University and Procurement activities.
• Establishes goals and objectives to meet the purchasing needs of the University. Plans staff and resource allocation to meet campus demands, including interaction with Senior management, Directors, department heads and other key stakeholders to establish priorities.
• Provides daily management and supervision of all procurement operations. Ensures all required goods, services, and equipment required by departments are obtained in the most cost-effective and timely manner.
• Analyzes market trends, aggregate spend, and benchmark for best practices that drive strategic cost management.
• Responsible for managing campus-wide public solicitations/Invitation to Negotiate (ITNs), which are high dollar and/or high visibility and major contracting activities. Manages and oversees the preparation of complex solicitations to include Scope of Work, Statement of Objective, Evaluation Criteria, Questions, and Price Sheet in collaboration with user departments. Ensures the solicitation process is fair and in accordance with applicable laws and University policies and procedures.
• Leads negotiations and formulates negotiation strategies for all University solicitations. Reduces non-competitive solicitations and reduces and enhances current effort for best value purchasing using full and open competitive tools, while leveraging the supplier base.
• Assists procurement staff in development of public solicitations. Reviews and approves Sole Source requests.
• Supervises procurement staff who process requisitions, review contracts and handle public solicitations. Oversees training of new staff, cross-training of existing staff and distribution of workload. Actively supports staff by being a resource to respond to inquiries, resolve issues and process requisitions and other transactions. Backs-up procurement agents during heavy workload periods. This includes processing requisitions and reviewing and modifying vendor provided contracts.
• Reviews, evaluates, develops, implements and/or enhances procurement, P-Card, and Supplier management policies, procedures, regulations and training. Ensures tracking system(s) are current for all public solicitations. Responsible for ensuring consistency of procurement forms: Invitation to Bid (ITB), Request for Proposal (RFP), and Invitation to Negotiate (ITN) cover pages. Responds to audit comments with recommended changes and ensures implementation of the changes.
• Works with Procurement system and data analysts to ensure pricing and electronic catalogues are contract-compliant.
• Oversees Procurement teams service enhancements, including implementation of best practices through new technology solutions or enhancements of existing systems to improve operations efficiencies.
• Advises general counsel of potential or actual protests pertaining to procurement activities and cooperates in University's defense.
• Responsible for overseeing the preparation and review of Agenda items for Board of Trustee meetings for completeness and propriety.
• Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university closing. The employee is expected to be available to report to work as needed during the university emergency/closing with appropriate notification from a department administrator.
• Supports and facilitates collaboration with cross-functional staff within the Office of the Controller to resolve issues and complete projects/tasks as needed.
• Oversees and develops staff to continue to provide effective, smooth daily operations, outstanding customer service and to meet the changing needs of the University. Maintains day-to-day leadership of staff and assign work-related activities, projects, and programs; reviews and evaluates work process, methods and procedures of all personnel.
• Manages the Supplier Management team programs, ensuring policies, procedures and systems in place mitigate and minimize risk of fraudulent attempts to improperly change supplier records.
• Ensures the continued operation of all Procurement areas by coordinating across the entire Procurement teams, including P-Card and Supplier Management.
• Directs the human resource management for the corresponding area, including developing staff competencies, and promoting a positive, productive work environment that supports the goals and objective of the Office of the Controller and University needs.
• Participates in the selection and promotion of the departments personnel by reviewing and evaluating employee performance. Analyzes employee performance issues and works closely with HR liaison to determine appropriate remedial and/or disciplinary actions.
• Promotes and offers opportunities to staff for professional development to enhance job knowledge in an equitable manner.
• Maintains professional and technical knowledge by participating in educational workshops, conferences, reviewing professional publications, and developing professional networks.

Bachelor's degree and eight (8) years Purchasing/Procurement experience or a Master's degree and six (6) years of Purchasing/Procurement experience

Supervisory experience required.

• Minimum of six (6) years management, including supervisory experience in an institution of higher education or governmental agency.
• Current Certified Public Procurement Officer (CPPO) certification or other relevant certification such as:
• Certified Public Purchase Buyer (CPPB) OR
• Certified Public Manager (CPM) OR
• National Association of State Procurement Officials (NASPO) certification OR
• National Association of Educational Procurement (NAEP) certification OR
• National Institute of Public Procurement (NIGP)
• Experience with complex ERP systems, knowledge of ERP systems such PeopleSoft preferred, e-procurement technologies.
• Detailed knowledge of state regulatory and administrative documents, codes, and regulations, including Board of Governors regulations. Demonstrated knowledge of purchasing practices and terminology, contract management principles, practices, methods and procedures, P-Card standards and applicability.
• Excel and data analysis experience preferred.

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

Required to spend 50% or more of time operating a computer

Expanded Background Check

Ability to work flexible hours as needed.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information.

FIU is an equal opportunity provider and does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, pregnancy, religion, age, disability, national origin, marital status, and veteran status in its programs and activities. For inquiries regarding nondiscrimination contact FIUs Title IX Coordinator and Director of the Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.