Accounting Associate

The Accounting Associate I is responsible for reviewing and entering invoices submitted for correct approval and correct account allocation, the reconciliation of various general ledger, and correspondent accounts and the processing of incoming wire transfers.

1. Processes invoices and schedules payments in accounts payable system; reviews all invoices for proper authorization, eliminating any duplicate invoices, and scheduling payment due dates to optimize cash flow.
2. Reconciles bank correspondent internal bank accounts and internal demand deposit accounts which includes:
3. conducts monthly reconciliation of internal and all external bank accounts;
4. compares detail of reconciling items and clears reconciling items from bank statement by researching outstanding items;
5. corresponds with other banks to identify problems and recommend solutions;
6. takes necessary corrective action to clear outstanding items.
7. Participates in external and internal audits.
8. Maintains 1099-misc vendor list for annual processing and reporting to the Internal Revenue Service; updates sales tax sheet and verifies correct county is used. Will provide assistance in other accounting activities as needed.
9. Corresponds with managers, employees, and outside vendors regarding accounts payable items; responds to inquiries; resolves payment discrepancies; updates sales tax sheet to ensure correct county tax rate is used.
10. Updates and creates new vendors in accounts payable system; verifies vendors through office of foreign assets control; sends w-9 request letters; sends automated clearing house request forms; updates the vendor information in accounts payable system; posts and releases all incoming wire transfers; verifies the information received on incoming wire transfer and post the information to customer accounts or designated general ledger accounts; sends out Automated Clearing House notification of deposits to customers.
11. Completes daily, weekly, and monthly reconciliations of various general ledger accounts.
12. Reconciles branch cash by identifying and clearing teller outages; contacts branch to make them aware of outages or clearing of outage and report outages to Internal Audit Department, Branch Coordinator, Branch Manager, and Head Teller.
13. Other duties as required.

Necessary competencies:

1. Resilience
2. Collaboration
3. Communication
4. Service Orientation
5. Quality Focused
6. Process Oriented
7. Accountability

Technical Expertise

1. Experience in banking laws, regulations, and guidelines are required.
2. Experience in using financial reporting systems is required.
3. Experience in Accounting in financial services or banking is preferred.
4. Experience in bookkeeping is preferred.
5. Proficiency in MS Office [Outlook, Excel, Word] or similar software is required. EasyLender, Cleartouch, OnBase, various government and investor software/web portals is preferred.

Education and Experience

1. Education: High School Diploma or equivalent is required; Bachelor's degree in Accounting or Finance is preferred, or equivalent experience.
2. Certification: None.
3. Years of experience: 2 to 4 years is required.
4. Years of experience supervising: None.

Physical Environment

• While performing the duties of this job, the employee is regularly required to lift, walk, stand, sit, bend, reach with hands and arms, climb, push/pull, use hands, and see, hear and speak.
• The employee must occasionally lift and/or move up to 25 pounds.
• The noise level in the work environment is usually quiet to moderate.
• This position is performed in an office setting, five days a week with typical work hours being 8.30a through 5.15p.