UMN Morris Payroll Coordinator

This position is located on the Morris Campus

Purpose of the position:
The Payroll Coordinator reports to the Human Resources Assistant Director at UMN Morris. This position manages the payroll entry, payroll confirmation, and time and absence activity for over 372 non-student employees (320 FTE) at the Morris Campus. In addition, the position is responsible for supporting the talent acquisition process for all employment groups at UMN Morris. The position will be assigned Finance Office duties that include, but are not limited to: reporting, payroll account string review and corrections, sales tax submission, general ledger work and other projects as assigned. The role requires a commitment to confidentiality, sensitivity, knowledge, and understanding of diverse academic, socioeconomic, gender, cultural and ethnic backgrounds.

Job Duties:

• Payroll / HRMS 40%
  • Responsible for the entry and maintenance of data in the human resource management system (HRMS).
• Help create Personnel Action Forms (PAF) to request position postings and employment changes and track them to completion.
  • TeamDynamix (TDX)
• Using the completed PAF, request new hires and employment changes via TeamDynamix (TDX) system for entry via UMN Operations Center.
• Responsible for confirming and reconciling requested changes and following proper procedures to resolve discrepancies.
  • Payroll
• Review the bi-weekly payroll abstract and pre payroll confirmation reports. Investigate problems and answer payroll questions.
• Responsible for adjustments/corrections, overpayments and communication to employees
  • Time administrator
• Answer questions from employees and supervisors and help supervisors approve hours or provide back up approval when necessary. Run reports to identify errors.
  • Absence Administrator
• Answer employee and supervisor questions regarding vacation and sick use, investigate and make corrections if necessary. Run reports to confirm approvals and find errors.
  
• Talent Acquisition 20%
  • Support managers in preparing job descriptions and requests for posting vacant positions
  • Submit hiring tickets and participate in in-take meetings
  • Monitor hiring process to assure offer letter, background check and I-9 are completed promptly.
  • On-boarding
• I-9 - conduct I-9 employment verification. Maintain accuracy with E Verify I9's with updating information as necessary for applicable team members (including reverifications and visa renewals).
• Provides onboarding orientation for all new non-student employees; reviews and explains the MyU web portal, its function and the university payroll calendar as it affects their pay.
  
• Human Resources 10%
  • In consultation with the Assistant Director, provides interpretation and advice to supervisors, employees and applicants regarding University work rules and bargaining unit agreements.
  • PAT Administrator - supports the tracking and completion of performance appraisals the UMN Performance Appraisal Tool.
  • Assist in administering and/or coordinating employment-related University programs and projects
  • Maintain historical files according to University retention guidelines. Provides departmental and campus recommendations and resolves related issues.
  • Liaison for Morris FMLA and Workers Compensation administration between the campus and the central operations center Provides departmental and campus support and resolves related issues.
    
• Financial Reporting/Analysis and Budget Preparation 30%
  • Monitors payroll default accounts and performs corrections as needed
  • Assists with review and detailed entry for Position and Departmental Budgeting for Morris campus
  • Prepares/processes budget journals entries, and subsequent combo codes as needed
  • Reconciles General Ledger activity; prepares Journal Entries if necessary for corrections and upholds financial policy on the Morris campus
  • Under the direction of the Finance Manager, reviews and pays sales tax for the Morris campus, and submits journal entry for posting.
  • Other duties as assigned

Essential knowledge, skills and abilities:

• Bachelor degree or a combination of related education and experience to equal four years.
• Demonstrated experience with payroll and/or human resource management systems.
• Demonstrated experience with Microsoft Word, Excel and PowerPoint software and Google applications.

Preferred knowledge, skills, and abilities:

• Working knowledge of University of Minnesota policies and procedures.
• Experience with University of Minnesota PeopleSoft Human Resources system.
• Experience with University of Minnesota Enterprise Financial System.
• Proven analytical, organizational and general office best practice skills.
• Demonstrated good verbal and written communication skills.
• Outstanding customer services skills.

Security and Access required to do this work

• New HRMS User Checklist

Pay Range: $52,285 - $57,000; depending on education/qualifications/experience

Time Appointment: 75%-100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• The University offers a comprehensive benefits package that includes:
• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

A resume and cover letter are required for consideration. Finalist will be asked to provide references.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota Morris (UMN Morris)

The University of Minnesota Morris (UMN Morris) makes its home on a 121-year-old campus on the western edge of the state and is one of the top public liberal arts colleges in the nation. The small, close-knit campus emphasizes faculty/student collaboration in research, study abroad, and community engaged learning. Deeply rooted in the tall grass prairies of Minnesota, the campus also has advanced sustainable, environmentally friendly initiatives that have grown to levels of national leadership and touch nearly all aspects of campus life.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).