Senior Business Manager

The function of this position is to manage all fiscal activities of SOM Administrative units including but not limited to Offices of the Dean and Provost, Finance and Administration, Equity, Diversity and Inclusion, Compliance, Telehealth and AWIMS. Responsibilities including managing payables, receivables, reporting requirements and procurement functions.

1. Fiscal Administration100%

• Manage the invoice distribution process for School of Medicine administrative units and forms for payment to vendors. Reviews completed vouchers and vendor invoices for completeness, accuracy and compliance with guidelines. Serve as the primary delegate of work to staff and approves transactions.
• Manage the procurement life cycle including submitting purchase requisitions including any related vendor contracts, track progress of purchase orders, process purchase order revisions as necessary, maintain a list of current purchase orders and contracts for assigned administrative units. Review and approve p-card transactions for assigned units. A thorough understanding of the procurement process is required.
• Manage the revenue contract life cycle including submitting revenue contract requests, track progress of revenue contracts working with the revenue contracts team regarding any clarification of services being provided, submit contract amendments or termination requests, maintain a list of current revenue contracts for assigned administrative units. Manage the invoice submission and tracking of payments from vendor for each revenue contracts resolving any issues with the vendor.
• Prepare monthly reporting including variance analyses tracking revenue and expenses to budget identifying any unusual trends or variances. Meet with administrative unit leaders on a monthly or quarterly basis to review analyses providing any additional information or analyses as needed.
• Manage accounting and reporting functions related to grants associated with assigned Administrative units tracking revenue and expense on a monthly basis. Create and maintain tracking reports for grant spending consistent with grant budget submission. Work with Grants Accounting staff regarding grant reporting deadlines.
• Manage the annual budget solicitation process for assigned administrative units. Review budget needs with unit personnel and upload data into budget solicitation schedules. Manage the Continuing Position Staffing Plan reports ensuring positions listed are accurate and any vacant positions are appropriate. Compile routine and ad hoc budget development and budget tracking displays while assisting in the development of spreadsheets, preparation of financially oriented planning models and analyses including pro forma financial statements, business plans, and reporting actual results to projections.
• Assures compliance with university and government policies, including but not limited to travel, purchasing cards, and other transactions.
• Coordinates and manages the monthly internal billing process through the AIS accounting system as well as documentation coordination and verification of correct accounts and fund balances.
• Responsible for recording and analyzing the cash balances by month, identifies trends and reports to management major fluctuations in cash balances.
• Reconciles discrepancies by checking all possible sources of disagreement, reconstructing probably actions, and recognizing the effect on other accounts; prepares correction documents as required.
• Corrects transaction documents as needed, which may require revision of other documents as well as the original; may initiate other actions.
• Performs non-routine financial analyses and report results to various administrative levels.
• Assists with the completion of annual surveys and other data requests from external parties and SIUC
• Prepares collection reports from miscellaneous revenue received by the SIU Medicine administration; forwards to the School of Medicine's accounting office(s) for entry into the University's AIS accounting system.
• Prepares detailed reports for management on an as needed basis.
• Designs and prepares spreadsheets, new forms, and reports as necessary.
• Monitors the need for and distribution of asset/equipment tags.
• Oversees and manage annual inventory for Assigned Administrative Unit. Utilizes and processes necessary paperwork for the Office of the Comptroller as necessary.
• Performs other duties as assigned.

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

The SIU School of Medicine Annual Security Report is available online at https://www.siumed.edu/police-security. This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the

"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.