Administrative Assistant

Arkansas Blue Cross & Blue Shield
United States, Arkansas, Little Rock
601 South Gaines Street (Show on map)
Feb 11, 2025
To learn more about Arkansas Blue Cross and Blue Shield Hiring Policies, please click here. Applicants must be eligible to begin work on the date of hire. Applicants must be currently authorized to work in the United States on a full-time basis. ARKANSAS BLUE CROSS BLUE SHIELD will NOT sponsor applicants for work visas in this position. Arkansas Blue Cross is only seeking applicants for remote positions from the following states: Arkansas, Florida, Georgia, Illinois, Kansas, Louisiana, Minnesota, Mississippi, Oklahoma, South Carolina, Tennessee, Texas, Virginia and Wisconsin. Workforce Scheduling Job SummaryThe Administrative Assistant performs advanced, diversified and confidential administrative and project support to senior leaders and various support managers. This position manages the overall day-to-day operations of senior leadership, which requires considerable independent judgment, initiative and professionalism Requirements This role is 100% onsite, 5 days per week. No remote option is available EDUCATION High school diploma or equivalent. Bachelor's degree preferred. EXPERIENCE Minimum three (3) years' advanced administrative experience, preferably supporting at the executive level. Proficiency using Microsoft Word, Excel, Access, and PowerPoint with the ability to create presentations and navigate through spreadsheet reports; and willingness to stay abreast of advancing technologies. Typing proficiency of at least 50 words per minute preferred. ESSENTIAL SKILLS & ABILITIES Exceptional oral and written communication skills Detail-Oriented Attentiveness Professionalism Ability to build collaborative relationships. Ability to meet deadlines. Ability to multi-task and prioritize responsibilities. SkillsCultivate Relationships (Inactive), Detail-Oriented, Managing Deadlines (Inactive), Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Oral Communications, Relationship Building, Time Management, Written Communication ResponsibilitiesAdditional Responsibilities: Performs specialized functional area duties, such as reporting, research, project coordination, analysis, etc., requiring broad and comprehensive skills and knowledge. May assists with special projects or other duties, as requested., Assistance: Manages day-to-day complex schedules in such a way that the executive is able to fulfill obligations and prioritize actions in an organized, efficient way; takes into consideration calendar priorities based on both professional and personal priorities; coordinates internal and external meetings including but not limited to team meetings, off-site meetings, one-on-one meetings, conferences, etc.; and books appropriate travel within travel policy taking into account schedules, travel time and personal time between meetings., Business Administration: Creates, maintains, and edits presentations, documents, and spreadsheets for meetings; submits accurate expense reports in a timely manner adhering to policy; assists in overseeing budget and procurement activities; conducts more complex research to assist executive with inquiries or issues; coordinates all logistics for department events and meetings; and responsible for securing requested information and compiling various reports and analyses, Executive Engagement: Proactively coordinates all executive engagement, correspondence and interactions; manages follow up on all executive meetings; serves as a meeting recorder-summarizing action items precisely; and partners with peers and direct reports of the executive to manage cross-functional initiatives from conception to completion. Certifications Security Requirements This position is identified as level three (3). This position must ensure the security and confidentiality of records and information to prevent substantial harm, embarrassment, inconvenience, or unfairness to any individual on whom information is maintained. The integrity of information must be maintained as outlined in the company Administrative Manual. Segregation of Duties Segregation of duties will be used to ensure that errors or irregularities are prevented or detected on a timely basis by employees in the normal course of business. This position must adhere to the segregation of duties guidelines in the Administrative Manual. Employment TypeRegular ADA Requirements 1.1 General Office Worker, Sedentary, Campus Travel - Someone who normally works in an office setting or remotely and routinely travels for work within walking distance of location of primary work assignment.