Proposal Coordinator

The Proposal Coordinator supports the administration of the project pursuit effort and delivery of succinct written content within formal business development documents including, Request for Qualifications (RFQs), and Request for Proposals (RFPs), and other similar project/client pursuits.

The Proposal Coordinator works within the Preconstruction group and collaborates with other internal groups, suppliers, subcontractors, and clients.

Company Overview

Founded by Sam Saiia as Birmingham Excavating Co. in 1946, the company now known as Saiia Construction is an industrial heavy civil contractor of choice for the power generation, mineral and aggregate mining, and pulp and paper markets. With more than 630 pieces of construction machinery in our fleet, over 500 employees, and experience working in 11 states, we have the resources and knowledge to complete projects of any scale. As a MasTec Company, we are poised for continued growth and an exciting future!

MasTec's Clean Energy and Infrastructure Group (CE&I) is a $4 billion annual revenue business unit that provides construction services for industrial facilities; building products manufacturers, power generation facilities, manufacturing plants; solar, wind, and thermal energy plants; buildings, and infrastructure.

Provide a consistent set of support duties for the Proposal Specialist, Estimators, and Project Managers.
• Assist with preparation of all bids, including but not limited to, filling in quantities, procuring documents, reviewing RFP and client documents to organize proposal submittal, managing proposal tasks ensuring deadlines are met, and submitting the bid.
• Attend weekly estimating meetings and bid kick-off meetings in preparation of developing proposals submissions.
• Support the preparation of pre-qualifications for the company.
• Maintain company compliance and safety information in Avetta and ISNetworld.
• Support the Proposal Specialist to
  • Communicate with insurance agents to obtain necessary insurance certificates for bids and client safety prequalification sites.
  • Communicate with company surety to obtain approval for bid and/or payment and performance bonds, and order bonds when necessary.
  • Provide monthly company bonding forecast to corporate.
  • Maintaining all bid information in Salesforce. Collaborates with corporate and sister companies in efforts to create/enhance Salesforce Database.
• Maintain current and completed project resumes.
• Assist Equipment Department with various duties including coding invoices in Vista, and scheduling preventative maintenance on equipment.
• Assist VP of Business Development with special projects as needed.

• Provide a consistent set of support duties for the Proposal Specialist, Estimators, and Project Managers.
• Assist with preparation of all bids, including but not limited to, filling in quantities, procuring documents, reviewing RFP and client documents to organize proposal submittal, managing proposal tasks ensuring deadlines are met, and submitting the bid.
• Exceptional written and verbal communication skills.
• Ability to read and interpret documents such as blueprints, safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before clients, management, subcontractors and vendors of the organization.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Able to effectively organize numerous streams of information.
• Ability to manage multiple priorities.
• Ability to meet deadlines.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS:

• Bachelor's Degree or equivalent combination of education and experience.
• 2-3 years related experience and/or training or equivalent combination of education and experience.

WORK ENVIRONMENT:

• Works in an office environment at the corporate office or in the field.
• May be exposed to extreme temperatures in the field - hot and cold.
• May be exposed to chemicals, refuse and dirt from jobsites.
• Moderate noise levels.

LICENSES AND CERTIFICATIONS:

• Must have and maintain a valid state issued Driver's License with driving record that meets Saiia's risk management guidelines.

TRAVEL:

This position travels to various site locations. Estimated travel requirement 10% of time

What's in it for you:

Financial Wellbeing

• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

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