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The Asset Management Coordinator, under the direction of Asset Management Director, supports the operations of the department's reporting, compliance, and administrative functions. This position requires the ability to provide administrative and compliance support, and business analytics, reporting systems with collaboration across the organization.
Essential Duties and Responsibilities:
- Coordinate with Community HousingWorks staff on issues related to asset management, real estate development and community development. Provide appropriate feedback and reporting to the Director of Asset Management. Coordinate cross-department issues, mutual projects and concerns with other department team members.
- Assist the Director of Asset Management in the preparation of quarterly property-level operating information to the NeighborWorks database as required.
- Provide and lead support to resident boards.
- Assist the Director of Asset Management in updating and maintaining portfolio-wide monthly operating information.
- Fields resident concerns and helps determine that correct referral in the asset management department or Achieve.
- Works with property management, and when necessary, to resolve issues in the best interest of Community HousingWorks, the property and the resident.
- Support the Asset department with calendaring, scheduling meetings, Department phone calls and voicemails.
- Serves as liaison to internal staff and external partners on issues related to asset management.
- Coordinates with property management the monthly, quarterly and annual reporting to project stakeholders.
- Support the Asset Management Team with ad hoc analysis necessary to oversee a portfolio of affordable rental properties.
- Maintains and updates various lists of portfolio information, reorganize departmental files, maintain access of physical and electronic record retention with third party storage company
- Maintains and updates department procedures, reporting calendar and compliance.
- Represent CHW's ownership concerns and coordinate with Asset Management, Property Management, Achieve resident services, and other development team members regulatory compliance requirements.
- Prepares Annual Filings of Welfare Exemptions. Troubleshoots exemption issues and acts as lead liaison to government agencies to acquire property welfare exemptions.
- Assist in developing and maintaining a database, ensuring the highest quality data integrity providing regular QA/QC on database information.
- In collaboration with Assoc Director, Portfolio Management , Vice President of Real Estate Asset Management and BI/IT Department to assist with creating asset management reports, dashboards and apps as applicable.
- Provide Administrative support that includes collecting signatures for the Department, oversee and distribute Department mail and forward appropriate documents to property management.
- Submit annual business license application.
Education & Experience:
- One to three years of experience and a bachelor's degree or equivalent experience in related field, i.e., business, real estate, management, finance, urban planning, public administration, property management, asset management, or equivalent combination of education and experience.
- Hold or obtain a Notary Public certification.
- Understanding affordable housing compliance as it relates to HUD, LIHTC, HOME is helpful. Strong analytical, problem solving and decision-making abilities.
- Business analytics and reporting systems training, education, and/or experience.
- Ability to maintain attention to detail in composing and proofing materials, establishing priorities and meeting deadlines.
- Excellent written and verbal communication skills.
- Demonstrated capacity to read, analyze and understand complex loan, regulatory and legal documents.
- Understanding of real estate asset management and compliance through participation in certification programs by CHAM and/or similar organizations.
Physical Abilities:
The physical abilities to perform tasks may require prolonged sitting, standing and/or moving.
Moves through the various office spaces, outdoor spaces and buildings to access areas of resident services. Involves moving on surfaces of various inclinations and ground textures.
Moves equipment weighing between 20-40 pounds without assistance. Moves more than 40 pounds with assistance.
This role requires inspection of sites and areas at varying degrees of distance.
Work Environment:
The noise and climate level in the work environment varies depending on the work site, including outdoor work environments. Reasonable accommodations may be made to enable individuals with different abilities to perform the roles and responsibilities of this position.
Compensation:
It may vary based on skills, experience and qualifications:
$30.00 - $34.45
Benefits:
CHW offers employees generous benefits, including:
- Medical, Dental and Vision Plan
- 401(K) with company matching contributions
- Life Insurance, Short- and Long-Term Disability
- FSA (Flexible Spending Account)
- Responsible Time Off (RTO)
- 12 Paid holidays
- Flexible/Hybrid Workplace
- Wellness and Work Life Balance
- Opportunities for Professional Development
- EAP (Employee Assistance Program)
- Free Gym Access
- Paid Time Volunteer Opportunity
- Company-Wide Events
- Diversity, Equity and Inclusion
Community HousingWorks is an equal opportunity employer and is committed to creating a diverse and inclusive company culture, CHW does not discriminate against candidate and employees because of their disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other protected status under the law. |
Community HousingWorks
$30.00 - $34.45
life insurance, flexible benefit account, paid holidays, 401(k)
Feb 05, 2025