Contracts Administrator (Data Entry)
 Sechan Electronics, Inc. | |
Sechan Electronics offers generous benefits including major medical, dental, vision, 401(k), Employee Stock Ownership Plan, paid time off, vacation time, paid holidays and more!
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 United States, Pennsylvania, Lititz | |
| 525 Furnace Hills Pike (Show on map) | |
 Jan 31, 2025 | |
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Sechan Electronics is committed to the development, testing and manufacturing of military defense electronics systems and subsystems for the Department of Defense and Prime Contractors. As a leading Department of Defense contractor, our dedication to excellence has made us one of the most respected electronic manufacturers in the industry.
Located in Lititz, PA and Lancaster, PA, we are currently accepting applications for a Contracts Administrator at our Lititz location. Please review all of the below information and if you are qualified and interested apply today! The Contracts Administrator I is responsible for completing detailed data entry tasks involved in setting up and executing a contract. Position Responsibilities: * Maintain secure user accounts and monitor various customer portals for contract documents. * Utilize secure customer portals to download, accept/reject, and electronically file contract documents. * Distributes contract and other customer documentation to the program management team. * Load contract documents into the Company database and perform all appropriate detailed data entry and workflow selection for each contract, purchase order or modification. * Perform additional data entry in various software and forms related to job entities, customer order entry, customer database maintenance, job order authorization, and others as required. * Complete basic compliance forms, representations and certifications, and questionnaires in preparation for signature and submission to the customer. * Submit reports, data items, and other documentation to customers as directed. * Work directly with the quality and shipping departments and prepare the necessary paperwork or perform data entry into customer websites and portals to ship product. * Work with other departments to determine impact of customer directed/Sechan approved contract changes. Input those changes and distribute documents to appropriate departments. * Facilitate the job closing process by ensuring reports, shipments, payments and data entry are accurate, current, and complete. * Maintains general knowledge of the Federal Acquisition Regulations (FAR), Department of Defense Federal Acquisition Regulation Supplement (DFARS) and other agency and department FAR supplements. * Generate DD250 Receiving and Invoice forms for government shipments * Manage the Contracts-Team email inbox * Act as a backup for other Contracts co-workers on an as-needed basis * Performs other duties as assigned to drive the vision, fulfill the mission, and abide by the values of this organization. Qualifications: * High school diploma or equivalent. * Proven administrative work experience. * Experience in a federal contract work environment a plus. * Experience in Government Property Management a plus. * General knowledge of scheduling and invoicing systems a plus. * General knowledge of business law and contractual requirements a plus. * Ability to obtain and maintain government security clearance. Work Environment: * Office Environment: Requires physical capability to work in an office environment including sit/stand up to 9 hours a day and use basic office tools such as a computer, copier/printer, etc. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Hours: 7:30 AM - 5:00 PM Monday - Thursday; Friday 7:30 AM - 4:00 PM with additional hours as needed to meet demand. Occasional off-shift hours may also be required to provide support to operations. * 9/80 work schedule. * Office located in Lititz, PA. | |