Iowa KidSight Student Office Assistant

Iowa KidSight is seeking a Student Office Assistant (S708) to support the daily operations of the Iowa KidSight office by assisting with the in-processing of vision screening results, follow-up processes, and routine office operations, contributing to a professional and positive team environment., and demonstrating initiative and responsibility to manage projects and tasks independently. Key duties include:

• Receive, examine, and prepare in-coming vision screenings for interpretation. Record receipt of screening forms and images. Review, verify, and rectify inaccuracies on screening forms.
• Review work of Lions Club Volunteers for conformance to established guidelines of Iowa KidSight and make note of ways to improve or streamline processes.
• Assist in compiling and composing screening results for parents, screening sites, Lions Club Contacts, Lions Club Supervisors, parents, and collaborative partners.
• Compile prepare, and print appropriate referral packets and save retake forms.
• Assist with follow-up duties which may include initiating telephone calls, texts, emails, faxes, and routine written correspondence to (eye and childcare) providers and/or parents of children referred for possible vision problems to ensure there are no obstacles in receiving follow-up care, and documenting these actions in a Microsoft Access database, including information from the Evaluation Sheets received.
• Assist in maintaining long-term records of screenings and follow-up material.
• May assist in creating items for display, promotion, publication, or educational use.
• Screen children who present to the Program office and serve as back-up for local screening activities.
• Assist staff with the online training processes.

Required Qualifications:

1. Excellent oral and written English communication skills along with the ability to communicate effectively with staff, program collaborators, and the public.
2. Demonstrated proficiency in communicating and working with the public.
3. Experience in an office setting.
4. Demonstrated proficiency with MS Office applications and Internet search engines.
5. Strong organizational skills and attention to detail.
6. A valid driver's license.
7. The ability to lift 50 pounds as necessary.

Desired Qualifications:

• Multilingual or demonstrated experience effectively communicating with individuals speaking various languages.
• Social media management experience.
• Experience in videography.

Supervision Received:

Administrative supervision received from the Program Manager with functional supervision received from the Iowa KidSight Operations Specialist.

Supervision Exercised:

Supervision may be exercised over Program Volunteers or new UI Student Staff performing overlapping duties.

Hours: Flexible, 10-12 hours/week, typically between 8 a.m. & 5 p.m., M-F

Pay: $13.00/hour

Hiring Timeline: We are seeking one (1) student to start immediately and another student (1) to start August 2025.

Iowa KidSight is a joint project of the University of Iowa Department of Ophthalmology & Visual Sciences and the Lions Clubs of Iowa. This joint endeavor provides free vision screenings for children from 6 months through Kindergarten across the State of Iowa and coordinates follow-up with eye care providers if needed.