Clerical Assistant 1

The Department of Transportation is on the lookout for a Clerical Assistant 1 to join their team. This role involves the crucial tasks of receiving, opening, sorting, batching, and delivering all incoming and outgoing documents for both the Bureau of Motor Vehicles and the Bureau of Driver Licensing. If you are interested in this opportunity, do not hesitate to apply today!

In this role, you will be responsible for receiving mail from the post office, which arrives in bags and trays, as well as certified registered mail at the Dock, where a signature is mandatory. Your duties will include sorting the mail to identify and separate BMV and BDL tasks, placing them into designated grey bins for efficient delivery. You will also open and sort mail, repair any damaged items, and log and scan bulk packages. Utilizing a mail slitter machine, you will open envelopes while ensuring the machine is kept clean. Bulk packages will be scanned and recorded in the WTS System using a handheld scanner, with the information subsequently downloaded into the system. You will need to read addresses carefully to differentiate between pipeline and delivery work for various locations. The position requires making at least two trips daily for mail pickup and delivery. Additionally, you will extract all contents from envelopes, flatten documents, remove staples and paper clips, and mend any torn papers with tape. You will also read form numbers, assemble checks and documents, and organize them according to CARATS and DL sorting procedures. Employees are expected to meet a monthly target of processing 70-79 pieces of mail per hour. You will log and date stamp all On-Line Messenger work and communicate with internal customers via email or phone regarding bulk packages at the Dock. Completing batch headers and organizing applications into transporters or folders is also part of your responsibilities, along with sorting miscellaneous applications at the back mail table. You will distribute and collect work from Mail Opening staff and place items on shelves for the Key Entry area as needed. Regular dock rotation is required, and you must be available for overtime as requested by the Bureau. Additional related duties may be assigned as necessary.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 80 hours bi-weekly.
• Work hours are 7:00 AM to 3:30 PM, Monday - Friday, with 30-minute lunch (12:00 PM to 12:30 PM).
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS
Additional Requirements:

• You must be able to perform essential job functions.

• Six or more months of experience using a computer.

Legal Requirements:

• You must pass a background investigation.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.

• 711 (hearing and speech disabilities or other individuals).