Provides a variety of administrative and staff support services to an organizational unit. May assist in the preparation and control of records, statistics, and reports regarding operations, budget, personnel, etc. Administers programs, projects, and/or processes specific to the operating unit served. May serve as administrative liaison with others within and outside the organization regarding administrative issues related to purchasing, personnel, facilities, and operations.
Performs, as a generalist, a variety of administrative functions in organizational unit by supporting/assisting administrative, technical, and/or management personnel as follows: Gathers information, prepares special reports and presentations, maintains records, and projects future trends. Provides input and assistance on organizational and company policies and administrative procedures. Coordinates activities in support of safety, health, financial, and overall operations of the Site. Studies work methods in order to improve workflow, simplify reporting procedures, measure performance standards, and/or implement cost reductions. Analyzes unit operating practices, such as recordkeeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems to revise established procedures. Reviews and answers correspondence. May compile, store, and retrieve management data, using computer. Serves as administrative liaison within and outside the organization regarding administrative issues concerning outside services, purchasing, personnel, facilities, and operations. May be responsible for specific activities related, but not limited, to the following: -Training requirements and logistics -Time and attendance records -Terminations, new hires, transfers -Operating reports and statistical records of performance data -Purchase requisition review -Work request coordination -Field property administration -Material and/or waste inventory and tracking -Data collection for budget development -Compiling, submitting and tracking Site radiological goals such as ALARA, OSHA, Event investigation and follow up reporting for abnormal events (SIRIM) -Conducting financial and operational audits - Assist with development of organizational self-assessment criteria, administration of self-assessment programs and follow up reporting -Preparation of reports. May provide functional and operational guidance to administrative and clerical staff as required.
Education: A high school diploma and 5-7 years practical experience in a business or administrative area OR Associate Degree in a nontechnical or business discipline with at least 1-3 years practical experience in business or administrative area. OR BS degree and no experience Specific training may be required for operations or administrative policies.
Experience/Skills:
Working knowledge of a variety of administrative and staff support services to an organizational unit.
Ability to support a variety of Document Control and Records functions by assisting in evaluating, scheduling, prioritizing, and accomplishing work.
Must be familiar with spreadsheets (preferably Microsoft Office/Excel) and databases (PeopleSoft, Document Control, EDWS, and Asset Suite).
Should possess the ability to provide guidance and developmental assistance on organizational and company policies, administrative procedures and be able to perform tasks with little or no management oversight.
Coordinate activities in support of safety, health, financial, departmental, and overall operations of the site.
Serve as administrative liaison within and outside the organization regarding administrative issues concerning outside services, facilities, and operations.
Ability to cross train on the various jobs and databases of more responsibility.
Ability to handle multiple priorities while meeting deadlines.
Computer skills to include Microsoft Office, Excel, PowerPoint.
Oral and written communication skills and strong problem solving, analysis and interpersonal skills.
Ability to work with different levels of management to achieve desired results.
OTHER REQUIRED QUALIFICATIONS
Candidate must be able to obtain and maintain a DOE "Q" security clearance. An active DOE clearance is not initially required to perform assigned duties. Afterward, the selected candidate will be notified when to apply for a clearance based on specific work assignments.
PREFERRED QUALIFICATIONS
Candidates who have possessed an active DOE clearance "L" or "Q" within the past two (2) years are preferred.
Spectra Tech, Inc.
Jan 28, 2025