Director of Payroll Services (PAYROLL MGR 2)

Reporting to the Associate Vice Chancellor- Finance/Controller, the Director of Payroll Services has full authority and responsibility for the disbursement of over $2.1 billion in campus, health system and ANR payroll; is accountable for compliance with the Office of the President's, UC Davis' and Federal and State regulatory agencies' policies, directives and regulations; manages all aspects of employee compensation, payroll labor expense, health and welfare benefits expense, leave accounting. Liaise across the University with key stakeholders to design and enhance payroll, HR, timekeeping and financial systems.

Apply By Date

February 12, 2025 at 11:59p; Screening and selection activity can begin any time.

Department Overview

This position serves as a member of the Senior Management within Finance providing the highest quality payroll and financial services to the campus community. This is achieved by facilitating the timely and accurate disbursement of approved employee compensation, satisfying payroll-related employer obligations and tax reporting and ensuring appropriate accounting for campus compensation costs. Oversees policies, procedures, internal controls, UCPath, time keeping, and financial systems, and provides websites, help desks and FAQ functionality to support customer requirements.

Minimum Qualifications

• Bachelor's degree in Accounting, Finance, Human Resources or Business related field or, an equivalent experience.
• Extensive experience in interpreting and applying employment law, federal and state tax regulations reporting requirements and collective bargaining agreements related to compensation, pay components, awards and gifts.
• Experience managing an operational team responsible for payroll services and labor financial monitoring, reporting, reconciliation and applying financial and internal control policies; external and internal audit practices.
• Experience with complex interface and data integrity issues with payroll, labor, general ledger, HRIS, time and leave reporting, employee self-serve applications, and automated feeds from internal and outside sources for analyzing labor ledgers and general ledger reconciliations.
• Knowledge and experience working with GAAP - Generally Accepted Accounting Principles, GASB - Governmental Accounting Standard Board, FASB - Financial Accounting Standard Board, Office of Management and Budget (OMB) Circular A-21, Cost Principles for Educational Institutions).
• Experience and demonstrated skills with automated and web-based HRMS, Payroll, Financial and Time Reporting systems.

Preferred Qualifications

• Experience leading large scale change efforts of significant complexity and importance to the campus, including the Medical Center.
• Skills to communicate effectively in singular or group settings with faculty, senior leadership, staff, students taking into consideration the diversity in social, cultural, professional and educational backgrounds exercising tact and flexibility.
• Skill to assess organizational needs and job-related demands in establishing priorities, to delegate, and manage multiple projects concurrently, to transition from one activity to another, and to reprioritization as circumstances dictate.
• Demonstrated skill in articulating development and modification requirements to technicians including input needs, query functionality, interfaces, output specifications, and archival requirements.
• Demonstrated ability to deliver presentations that are persuasive, informative, and effectual to both large and small audiences using current technology and presentation tools.
• Analytical skills to exercise independent judgment in problem solving and to remain objective and represent differing points of view.
• Advanced knowledge of industry best practices; current on all related regulatory requirements; FLSA and recent tax developments. Advanced critical thinking and analytical skills to exercise independent judgment in problem solving, formulate logical conclusions and develop and implement solutions for a wide variety of operational, financial, and employee transactions and services.
• Organizational skills to achieve timely progress on simultaneous complex projects, while meeting tight deadlines and maintain a high level of productivity.

Key Responsibilities

• 50% - Operational Management and Compliance
• 30% - Process and Project Management
• 20% - Leadership and Performance Management

Position Information

• Full Salary Grade Range: $99,400.00 - $196,400.00 annually
• Salary Frequency: Monthly payroll
• Salary Grade: Grade 25
• UC Job Title: PAYROLL MGR 2
• UC Job Code: 000606
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift Hours: M-F, 8am-5pm
• Location: Univ Svcs Bldg (UNIVSVCS) - Davis, CA
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes, full benefits
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Employee is personally responsible for following health and safety guidelines/instructions. Work overtime, holidays and weekends as needed. Restricted vacation during peak periods. Work in a dynamic, distracting, deadline-driven environment.

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

#LI-DNI