Vaco has partnered with a client on the northside of Indianapolis to hire a Sr. Payroll & Benefits Specialist. This is a full time, direct hire opportunity.
Responsibilities:
Payrolling:
- Responsible for processing payroll on a weekly basis for all internal employees, independently and with minimal to no supervision required.
- Ensure effective auditing and processing of payroll data including rate changes, payroll deductions, shift differentials, adjustments, new hires, terminations, and all other related payroll transactions are completed accurately and in accordance with company policy, federal, state, and local laws.
- Review and process the automated timesheet process on the Paylocity system each pay period, and communicate with the managers and/or Human Resources team regarding questions, etc.
- Verify the accuracy of payroll when it is received and prior to distribution to employees.
- Act as an internal expert for our payroll software, Paylocity, providing guidance and assistance to employees when using Paylocity's payroll software.
- Oversee Paylocity's review and distribution of W-2's at year-end.
- Maintain accurate and secure records and employee payroll files to provide timely and accurate reporting of payroll history and current information.
- Assist in the development and implementation of payroll related procedures and policies.
- Process leaves of absence and terminations with accuracy according to state laws.
- Assist employees with making changes to applicable tax forms, without offering personal tax advice.
- Make changes to employee records as requested.
- Approve or reject employee change requests for all entities in Paylocity on a weekly basis, at minimum.
Benefits Administration:
- Partner with Benefits Brokers to maintain best benefits for employees.
- Ensure regulatory and administrative compliance with federal and state regulations, including but not limited to ERISA, FMLA, HIPAA, COBRA, and ACA.
- Monitor ACA eligibility.
- Manage Employee Benefits Program and communicate benefit offerings to staff via training.
- Administer 401(k) Plan and prepare and transmit the weekly 401K contribution report in a timely manner.
- Participate in the 401(k) audit.
- Conduct audits of benefits packages and policies to ensure that the company's processes are compliant.
- Lead the annual Open Enrollment process.
- Manage and maintain employee leave through the Paylocity payroll system.
- Reconcile, code for accounting, and submit for payment all benefits invoices; automate the process of invoice reconciliation and maintain accurate records of processing.
- Communicate tactfully and politely with employees when explaining policies and answering questions.
- Maintain confidential information when required by legal and ethical standards of professionalism to ensure privacy of employee records.
- Other duties may be assigned as deemed appropriate to the position.
Required Qualifications:
- Minimum of ten (10) years' payroll experience, preferred.
- Demonstrated skill and strong working knowledge of automated payroll software required. Paylocity software experience highly preferred.
- Knowledge of the functions of a multi-state payroll environment.
- Knowledge of employment law as it applies to the administration of payroll, benefits, leaves, etc., required.
- Proficiency in a Microsoft Office environment (Excel, Word for Windows) required.
- Proven skill in problem-solving and detail organization.
- Excellent communication skills, both oral and written, are necessary.
- Demonstrated ability to prioritize and administer multiple tasks.
- Commitment to excellence and the confidentiality required in the payroll function.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
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Vaco
$80,000.00 - $99,000.00 / yr
401(k)
Jan 18, 2025