Research Study Assistant

Department: MED-Preventive Medicine
Salary/Grade: NEX/9

The target hiring range for this position will be between $17.05 per hour - $21.31 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary:

Coordinates & completes the day to day administrative & technical activities involved in a single complex, large, nationwide or multiple moderately complex concurrent biomedical &/or social-behavioral research study(ies) involving multiple sites& /or longitudinal assessments/ interventions. Ensures that all activities are completed by strictly following Good Clinical Practices (GCP) & all relevant current local, state, & federal laws, regulations, guidance, policy & procedure developed by the NU Institutional Review Board (IRB), Food & Drug Administration (FDA) Code of Federal Regulations (CFR), & the International Conference on Harmonization (ICH).

The All of Us Research Program (AoURP) at Northwestern Medicine is an unprecedented, large-scale multi-site study that will enroll 31,000 participants over the next 5 years. Under the direction of the Principal Investigator, the Research Study Coordinator for AoURP and partner studies, namely Nutrition for Precision Health (NPH), will support efforts to engage, enroll, recruit and retain participants. The candidate may also collaborate with internal/external stakeholders regarding team engagement and/or operation workflow, including but not limited to community outreach and financial vendors.

Positions may be based at one (or more) of the following locations:

Chicago, IL

Geneva, IL

Grayslake, IL

Working hours could vary to include evenings (past 5PM CT) and weekends, based on team need.

Specific Responsibilities:

Technical

• Recruits study participants (via in-person and remotely, including phone and computer devices 80-100%)
• Reviews & obtains informed consent.
• Schedules study visits with participants.
• Facilitates communication with key personnel & participants to maintain project study flow.
• Participates in meetings.
• Conducts communications and engagement with community partners and health provider organization stakeholders, as assigned.
• Assists in generating print and digital images, logos and website updates.
• Accurately enters data into various systems.
• Conducts research program related presentations with guidance.

Administration

• Maintains detailed records of results which may include collecting, extracting & entering data; &/or preparing basic charts & graphs.
• Performs scientific literature searches in support of research.
• Completes portions of grant applications &/or documents associated with current local, state, & federal regulatory guidelines, requirements, laws & research protocols.

Finance

• May process reimbursements for travel expenses.
• Monitors & distribute petty cash.
• Processes invoices &/or purchase requisitions.
• Coordinates fund distribution among multiple sponsors and clinical sites.
• Assists in purchasing assets and materials needed for recruitment and stakeholder education meetings including lunch and learns.
• May assist in collecting documentation, filing and reporting for events (including lunch and learns) and participant transportation.

Supervision

• May train other research staff to interview/test participants.
• May act as a mentor in regard to the education of junior staff members.

Miscellaneous

• Performs other duties as assigned.

Minimum Qualifications: (Education, experience, and any other certifications or clearances)

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as social or health science or related; OR appropriate combination of education and experience.
• Must complete Northwestern's IRB CITI training before interacting with any participants & must re-certify every 3 years.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Customer service
• Clear communication of ideas
• Attention to detail for accurate data reporting
• Flexibility and Organization
• Microsoft Office Suite

Preferred Qualifications: (Education and experience)

• Experience with Community Engagement

Preferred Competencies: (Skills, knowledge, and abilities)

• Selected candidates will be expected to perform remote and in-office phone and computer work and have the ability to deal with people from all cultures and socio-economic levels in a friendly manner.
• Willingness to pitch in and help the study team members wherever help is required is a necessity.
• Must have an engaging, energetic personality and be able to transmit excitement and passion for the project to potential participants.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

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