Senior Business Assistant

Lubbock

39528BR

School of Art

Position Description

Performs responsible and complex duties associated with a specialized function of a section of clerical employees. Duties may be generally described as planning, assigning, coordinating, directing, scheduling, evaluating, verifying, training, and processing of information. Thorough knowledge of policies, procedures, and methods for the area of responsibility is required. Initiative and independent judgments are frequently exercised in formulating procedures or methods, and in program coordination. Work is performed under general supervision within University policies and procedures. Job performance is based on overall operational effectiveness.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.

About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

About the Department and/or College

The School of Art is NASAD accredited and offers the BA in Art History, BA in Art, the BFA in Studio Art, Graphic Design, and Visual Studies (teacher certification), the MAE, the MFA in Studio Art, MA in Art History, and the Ph.D. in Fine Arts with a major in Art termed "Critical Studies and Artistic Practice." A faculty of 31 full-time professors serves approximately 250 undergraduate students and 60 students involved in graduate study. The School has many prominent alumni, including Caleb Bennett, John Hitchcock, Rob Wilson, Ken Little, Real Musgrave, and Lana Rigsby. Technical and administrative support includes a total of 13 staff positions. The School's Visual Resource Center maintains art reference books, current art periodicals, instructional media, digital classrooms, a legacy slide collection, and an expanding collection of digital images for teaching and research. Additional images are available through ARTstor and online at the university library. The program also supports the Landmark Arts Galleries and the Standing Room Only Photography Gallery (SRO). For more information, visit www.art.ttu.edu.

The J.T. & Margaret Talkington College of Visual & Performing Arts comprises the School of Art, the School of Music, and the School of Theatre & Dance, accredited by NASAD, NASM, NAST, and NASD, respectively. TTU is the only public university in the state accredited in all four arts areas and boasts many acclaimed alumni, including Susan Graham, Terry Cook, Ann Sanders, G.W. Bailey, Barry Corbin, Jennifer Smith, Scott Dadich, Susanne Klotz, and D.J. Stout. With more than 120 faculty members and approximately 1,100 students, the College offers a comprehensive range of undergraduate and graduate degree programs, including the terminal M.F.A., D.M.A., and Ph.D. degrees. Our unique Ph.D. program in Fine Arts provides interdisciplinary education in the visual & performing arts combined with philosophical aesthetics. For more information, visit www.vpa.ttu.edu.

Major/Essential Functions

1. Schedule individual and various school-wide meetings for the Director. Handle written and verbal communications ranging from phone calls, emails and written correspondence. Record minutes for meetings. Assist the Director with any assigned tasks.
2. Maintain the School of Art calendars, manage multiple email boxes and ensure timely announcements are distributed to faculty, staff and students. Serve as Front Desk point of contact to visitors, faculty/staff/students. Reserve meeting rooms and coordinate the schedule for events. Receive packages/mail at the front office and submit key requests. Order office supplies and catering/food items. Assign parking for guests.
3. Assist Business Manager with various office tasks as assigned. Tasks may include department credit cards check-out to reconciliation in Chrome River, arranging hotels and meals for prospective graduate students and reconciling purchases from orders to receipts in TechBuy. Process food forms, vendor set ups, I9s, background checks, and file digitally as well as hard copy.
4. Work with the College Recruiter to plan and implement the SOA Pre-Immersion Summer Camp for high school students. Responsibilities include reserving dorms, classrooms, etc. Collect camp payments, communicate with camp attendees and answer questions.

Required Qualifications

A minimum of a high school diploma or the equivalent. Three years progressively responsible clerical experience. Additional education and/or related experience to equal three years may substitute on a year for year basis.

Preferred Qualifications

• Previous experience with Microsoft Office Products.
• Strong written and communication skills.
• Excellent organizational skills
• Previous experience with TTU systems and procedures.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Occasional Duties

• Assist Faculty with various requests (which might include copying/scanning documents, scheduling meetings, and other special projects).
• Other projects assigned by the Director or Business Manager.

Does this position work in a research laboratory?

No

Special Instructions to Applicants

Please provide a cover letter, resume and at least 2 references.

Required Attachments

Cover Letter, Recommendation/Referral, Resume / CV

Job Type

Full Time

Pay Basis

Hourly

Minimum Hire Rate

15.20

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

Travel Required

None

Shift

Day

Schedule Details

8:00am-5:00pm Monday-Friday

Grant Funded?

No

Job Group

Office and Admn Wkrs All Other

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.