Energy & Sustainability Administrator

About the Department of Energy & Sustainability

Energy & Sustainability is comprised of four interactive teams: Utilities Distribution & Energy Management; Utilities Production; Campus Sustainability Office; and Energy Transition. They work together to achieve our obligations and seize opportunities to reduce our environmental footprint while providing vital utilities services to the Ithaca Campus.

Campus Sustainability office central coordinating unit responsible for connecting and supporting sustainability and climate change leadership goals, collaborations, and support coordination for the campus sustainability governance bodies.

Utilities Production and Distribution | Facilities and Campus Services (cornell.edu) Team that builds, maintains and operates all the plants that provide 24x7 heat, electricity, chilled water, and potable water to 150 major buildings served by the District Energy System.

Energy Management Overview | Facilities and Campus Services (cornell.edu) Team that minimizes the energy use of the campus.

Climate Action Plan | Sustainable Campus (cornell.edu) Team that is creating a fossil fuel free district energy system.

The Opportunity

Cornell University is seeking an organized and motivated administrative professional to take on the role of Energy & Sustainability Administrator. This role will support the Associate Vice President (AVP) for Energy & Sustainability (E&S), the Campus Sustainability Office (CSO), and the Energy Transition Team. This pivotal role balances administrative support, sustainable event coordination, and program coordination to assist in moving Cornell's commitment to sustainability forward.

Key Responsibilities:

• Support for AVP, Executive Director, and CSO Director
  You will provide comprehensive administrative support, coordinating the calendars and schedules for the AVP, Executive Director for Energy Transition, and CSO Director. You will be handling correspondence and facilitating meetings on behalf of the AVP and CSO Director. You'll be the point person with regards to communication with E&S staff and stakeholders, maintaining confidentiality and acting as a key point of contact. This role requires proactive time management to streamline the AVP's activities and ensure operational efficiency. It also includes composing correspondence that requires initiative, judgement, originality, and knowledge.
• Sustainable Event Program Coordination
  You will coordinate the campus-wide Sustainable Events Program, partnering, planning, and advising with other event coordinators for major events like Commencement and Slope Day. In this role, you'll advocate for sustainability in event planning and guide implementation of low-impact practices, aligning with Cornell's mission for environmental and social responsibility. This includes the creation of content for various platforms, including web, social media, and print materials for information distribution and marketing.
• Organizational Program & Administration
  Coordinate programs and initiatives to support the Campus Sustainability Office and the Sustainable Cornell Council. Oversee department events, manage budgets, and facilitate project coordination with E&S administrative assistants. Your involvement will help streamline office operations, handle communications, and support data collection and asset management. It also includes the creation of complex spreadsheets to manage, track and report on program outcomes.

Success Factors:

• Organized and Self-Motivated: You're skilled at coordinating complex calendars/meetings, events/projects, and priorities with limited supervision.
• Collaborative and Inclusive Team player: Thrive in team environments and foster strong, diverse partnerships across campus. Ability to set the tone with a positive attitude and solution orientation with all interactions.
• Technologically Savvy and Resourceful: Capable of troubleshooting daily issues and implementing solutions to improve team processes. Able to navigate a variety of software and learn new technology quickly and incorporate it into your work.

As the Energy & Sustainability Administrator, you'll help advance initiatives that align with Cornell's academic and environmental mission, working within a supportive and dynamic environment. If you're an administrative professional ready to contribute to a sustainable future at Cornell, we encourage you to apply now with your resume and cover letter. join the Energy & Sustainability team and make a meaningful impact!

What We Need

All applications must include a resume and cover letter for full consideration.

• Associate's degree and 4 to 6 years relevant experience or an equivalent combination of education and related experience. At least three years of related work in engagement and behavior change methodologies, outreach, and program management and coordination in sustainability topics.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing. Enthusiastic about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing. Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
• Demonstrated ability to take initiative, manage multiple priorities, be resourceful, and highly productive.
• Ability to communicate (verbally and in writing) effectively with all levels of the campus community and beyond. Good organizational skills, time management skills and the ability to multi-task and prioritize work. Diligence and follow through is critical.
• Strong computer skills with various business software packages (Microsoft Office Suite, MS Teams, SharePoint).
• Must be familiar with standard office and correspondence practices and demonstrate sound organizational and people skills.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Experience and demonstrated ability to create graphics to illustrate the energy transition.
• Experience with web content management systems.
• Experience with Cornell procurement and purchasing systems, including Concur, IWantDocs, SoN's.
• Experience with crafting effective and attractive presentations with software, such as PowerPoint, Canva, or similar.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement after the completion of training and onboarding. The successful candidate will be expected to work fully on-site for the first 90 days to complete training and onboarding. After successful training, employees typically perform this role remotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No visa sponsorship or relocation assistance is available for this position.

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

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EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.