Supplier Diversity Coordinator

• Bachelor's degree.
• Four (4) years administrative management, student support, project management or program related experience

• Master's degree - preferred.

• Cover letter and resume are required and must be attached to the online application in order to receive any consideration.
• Interviews will be conducted by a hiring committee.

• Serves as the primary liaison with the underutilized business community and initial contact person for those interested in information on doing business with MCC.
• Works collaboratively with the Executive Director of Procurement Services to provide direction and leadership for the daily operations by advocating continuous process improvement in order to achieve institutional goals in building a robust supplier diversity program district wide.
• Supports the Executive Director of Procurement Services to research diverse suppliers.
• Develops strategies to increase Procurement and Facility Services' utilization of diverse businesses and monitor their progress.
• Ensures that the institution's strategic plan is executed district-wide to maximize opportunities for both potential diverse and small suppliers of goods and services so as to participate fully in the college's procurement contract process.
• Provides functional guidance to supplier diversity activities in accordance with Federal and State regulations, public laws and relevant contractual or legislative mandates pertaining to underutilized businesses.
• Provides leadership, direction and management over the college's mission concerning Supplier Diversity.
• Represents the college in local, state and national organizations, serves on various committees, attends formal/informal functions designed to promote and market supplier diversity, and/or responsible purchasing initiatives dedicated to small business development.
• Organizes, develops, coordinates, and presents training sessions covering supplier diversity awareness and utilization for employees involved in purchasing activities.
• Publishes and keeps up-to-date links to underutilized business directories/databases.
• Supports the procurement staff by identifying and prequalifying diverse business owners for procurement opportunities.
• Manages the development and execution of an aggressive community outreach program for MCC, supports diverse suppliers through coaching, workshops, and resources to help them, provides networking and outreach activities to the business community via hosting MCC annual events.
• Develops and implements tools to categorize/monitor/report diverse supplier usage via an on- line vendor application form and prepares and distributes all scheduled ad-hoc reports for diverse supplier activity
• Collects, calculates and corrects payment errors and prepares 1099 MISC documents for distribution to contractors, suppliers, and other entities that meet the requirement for reporting revenue to the Internal Revenue Service.
• Work may involve reviewing applications or other information to determine program eligibility or compliance with Federal, State, and local laws, regulations, policies, procedures, standards, and requirements; and assisting with coordinating special project operations.
• Manages an assigned budget; work may involve monitoring and authorizing program expenditures, and making and implementing recommendations related to budget processes and procedures.
• Plans, schedules, and coordinates events, visits, programs, course and other schedules, and meetings; work may involve reserving rooms and other spaces; contacting and sending out notifications to appropriate personnel, vendors, and other agencies; maintaining calendars; monitoring staff operations; transcribing and sending out minutes and preparing meeting agendas.
• Prepares, edits, formats, reconciles, maintains, and/or submits statistical reports, financial reports, communications materials, work may include compiling and analyzing information, and making and implementing related recommendations.
• Maintains and updates databases and online systems; work may involve entering information related to invoices, payments, purchase orders, vendors, resolving data discrepancies; maintaining a variety of records; and running reports.
• Perform customer service duties to include providing general and specific information visitors, employees, and students via phone, email, or in person; and responding to concerns or complaints.
• Coordinates with internal and external personnel, departments, and agencies to communicate information, serve as liaison, represent the department/College, raise funds, and to facilitate departmental operations

• Knowledge of administrative program coordination principles, practices, and techniques;
• Knowledge of program planning principles;
• Knowledge of project coordination principles;
• Knowledge of research methods;
• Knowledge of budgeting principles;
• Knowledge of troubleshooting and solving administrative program issues;
• Knowledge of supervisory principles and practices;

• Skilled in planning, coordinating, and implementing administrative program components and activities;
• Skilled in analyzing processes and making recommendations for improvement;
• Skilled in preparing analytical and statistical reports, and policy documents;
• Skilled in ensuring compliance with applicable internal and/or external program requirements;
• Skilled in monitoring and maintaining an administrative program budget;
• Skilled in troubleshooting and solving program issues;
• Skilled in monitoring and evaluating the work of lower level staff;
• Skilled in prioritizing and assigning work;
• Skilled in utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.

None.