Materials Assistant

Job Summary:

Assists in the operation of a coordinated supply support system for all of the Hospital and NCMG departments.

Essential Job Duties and Responsibilities

• Receives, inspects, verifies, and accepts or rejects supplies and equipment delivered to the Hospital.
• Interfaces with all shipping/delivery company drivers and personnel.
• Coordinates the receiving and shipping activities on the NCH loading dock area.
• Breaks down packaging, sorts recyclable content, and disposes of non-recyclable packaging.
• Contributes to maintaining the loading dock in a safe, clean, and accessible manner.
• Maintains the breakdown room in a safe, clean, and accessible manner.
• Coordinates with user departments on the storage and delivery of supplies and equipment.
• Maintains proper inventory records, as required, when filling supply orders.
• Maintains adequate supply levels in patient areas and in other areas as requisitioned.
• Maintains a neat, clean work environment, and uses good storage distribution techniques, proper location, rotation, identification, documentation, and organization; handling and storing sterile supplies to protect the integrity of the sterility.
• Analyzes, prepares and processes all storeroom inventory documentation concerned with storage and distribution of supplies.
• Maintains the physical inventory and the computer inventory system in a timely and accurate manner; researches; investigates and accounts for any discrepancies.
• Prepares all inventory transactions and data entry (including master file additions and deletions, daily purchases, receipt and issue transactions, corrections, vendor return credits, returns to stock).
• Logs, files and maintains source documents in an organized fashion.
• Researches and verifies all inventory reports to prove that all information was entered and processed properly, making any corrections to transaction errors after thoroughly researching to find the source of the error.
• Takes periodic inventories to prove the accuracy of the system and prepares corrections.
• Maintains stockroom in a safe, clean, and accessible manner.
• Assists Materials Manager with all aspects of departments operations.
• Assists Materials Manager with all special initiatives and projects.
• Answers department telephones providing program information, taking messages, and/or referring calls to the appropriate party.
• Maintains confidentiality of patient information in accordance with Hospital policy and applicable statutes and regulations.
• Adheres to NCH policies, procedures, all safety plans, and all standards imposed by regulatory organizations.
• Performs other duties as assigned

Nantucket Cottage Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.