Proposal Manager

This job posting is anticipated to remain open until December 3rd, 2024.

Full-time employees will enjoy a competitive benefits package with options for you and your family including:

The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.

Equal Opportunity Employer

BI is one of the leading technology companies in Colorado and the largest provider of innovative electronic monitoring solutions in the United States. We excel at providing technological solutions to over 1,000 agencies nationwide and allowing those agencies to fulfill their missions without worrying about the technical complexities.

Minimum Requirements

• Bachelor's degree in English, Communication, Business Administration or related field; or relevant work experience.
• At least five (5) years of professional experience. Government procurement, proposal writing, and project management experience is required.
• At least two (2) years of management experience is preferred.
• Valid state driver's license and the ability to safely operate a motor vehicle required for travel to customer sites.
• Ability to manage multiple projects simultaneously and prioritize appropriately while meeting all deliverables and deadlines.
• Excellent editing, organizational, and project management skills.
• Strong interpersonal and leadership skills, with the ability to engage and motivate diverse groups of internal and external stakeholders.
• Excellent writing, editing, organizing and document layout skills.
• Strong reasoning, analytical and problem-solving skills.
• In-depth knowledge of MS Office suite.
• Attention to detail.
• Availability to work flexible hours during critical proposal milestones and deadlines.
• Ability to work with computers and the necessary software typically used by the department.

Working Conditions: Encountered on a regular basis as part of the work this job performs.

• Typical office environment.
• Evening and weekend work as needed to achieve deadlines with high-quality work products and winning proposals.
• Ability to travel occasionally with some overnight stays.
• Use of standard office equipment such as copier, computer, keyboard, telephone, and fax machine.
• Must have clear vision at 20 inches or less and at 20 feet or more, the ability to identify and distinguish colors, and the ability to adjust focus in order to develop and review proposals.

BI Incorporated

Summary

This position oversees the development of responses to Request for Proposals (RFPs) and other proposal related documents. Responsibility includes the overall quality of written and visual content and compliance with RFP requirements.

Primary Duties and Responsibilities

• Develops and helps implement the strategy for the department such as enhancing the proposal department's approach and positioning the division for future success.
• Effectively manages and directs all stages of the proposal development process. Plans and directs project schedules for RFP responses and provides oversight of the proposal process from initial receipt through final delivery including serving as the project architect in putting the design of our response together.
• Oversees work of the Proposal Writers and provides them with feedback, direction, and training.
• Collaborates with cross-functional internal departments to ensure that proposal content is complete, accurate and timely. Directs cross-functional employees to meet proposal objectives and requirements in an accurate and timely manner.
• Develops high impact content for proposals as needed. Conducts research and interviews Subject Matter Experts (SMEs) to develop content, reviews and edits inputs from SMEs to generate content; helps develop win themes and project's strategic approach; works with graphic designers to translate concepts into informative images.
• Edits documents for grammar, style, and content to ensure effective, timely and accurate proposal submissions.
• Develops responses that convey a personal understanding of the client's needs, and articulates our thoughts in a manner that flows and is easy to follow and understand. Information throughout the response should be connected and read as if it was written by a single person. Ensures compliance with RFP instructions.
• Supervises proposal production and shipping processes and prints and assembles proposals.
• Ensures that the proposal department is capturing knowledge gained from prior RFP responses and using it to alter our approach on future responses.
• Analyzes the customer solicitation contents including scope of work, service requirements, terms and conditions, and pricing information.
• Leads RFP/project meetings, articulating key requirements and timelines to project team members, and coordinates the proposal process from receipt of solicitation until the proposal is received by the agency, including submitting questions to agency, developing narratives, pricing meetings, etc.
• Ensures the copy library in Upland Qvidian is current.
• Researches project background and competitive landscape.
• Develops and implements strategies for the proposal department to be the most effective and efficient.
• Performs other duties as assigned.